Personal Assistant and Administrative Coordinator at Dialectic

<p class="sc-beqWaB BGkvW" data-testid="paragraph-decorator"><strong>Company Overview: <br></strong>Dialectic, a crypto-native organization of builders and capital advisors, is seeking a top-flight executive personal assistant to join the team on a full-time basis. This is a great opportunity to join a dynamic and fast-growing team, focused on investing in and building compelling software in emerging crypto and blockchain technologies.<br><br><strong>Job Summary: <br></strong>We are seeking a highly organized, self-starter Executive Personal Assistant to provide support to our founder in a variety of fields. The ideal candidate will have experience in managing heavy calendars, complex international travel, administrative support, and personal support duties along with interfacing with a number of team members. Further, the ideal candidate should have some tacit interest in quantified self, bio-tracking and consolidating both health data and financial data for visual representation. The candidate should be highly flexible, adaptable, detail-oriented, possess excellent communication skills, have experience handling C-suite executive matters, and be able to handle multiple tasks simultaneously with a “no job too big or too small attitude.”</p> <div class="sc-beqWaB fmCCHr"> <p class="sc-beqWaB BGkvW" data-testid="paragraph-decorator"><strong>Responsibilities:</strong></p> <ul> <li>Provide administrative support to the founder, his family, and the team as requested.</li> <li>Manage heavy calendar management and scheduling, including setting up meetings, conference calls, and video conferences across multiple time zones.</li> <li>Consolidate financial and health data into spreadsheets for analysis.</li> <li>Arrange international travel including flights, accommodations, and visas, and create detailed itineraries.</li> <li>Manage personal duties, including coordinating family travel, handling personal finances, and running some errands.</li> <li>Ensure that all travel and expense reports are accurately completed and submitted in a timely manner.</li> <li>Coordinate with team members on meetings, travel, event planning and other activities.</li> <li>Handle incoming and outgoing email communications, including inbox management.</li> <li>Conduct research on various topics and prepare reports and presentations as needed.</li> <li>Use emerging AI/LLM tools to improve their research and development as an executive.</li> <li>Perform general office duties such as local errands, grocery orders, overseeing janitorial staff, organizing office supplies into cabinets, filing, photocopying, and scanning documents.</li> <li>Be a liaison with clients, vendors, and business partner