NY Office Manager at Phantom

<p style="min-height:1.5em"><a target="_blank" rel="noopener noreferrer nofollow" href="https://phantom.com">Phantom</a> is the modern money app used by tens of millions around the world. Our product combines everything people need to manage, spend, and grow their money in one simple, intuitive experience. Phantom brings all the control and flexibility of crypto-powered finance, without unnecessary complexity, into mainstream consumer finance.</p><p style="min-height:1.5em">By combining industry-leading security with thoughtfully designed tools, Phantom makes powerful financial tools feel approachable and easy to use. This focus on speed, control, and user experience has fueled rapid growth, with a community of 20M+ people, reaching #1 in the Google Play Store finance category, and consistently ranking as a Top 50 app across all categories, alongside some of the most recognizable consumer technology platforms in the world.</p><p style="min-height:1.5em"></p><p style="min-height:1.5em"><strong>Location:</strong> New York, NY - Must work in the office at least 3 days per week, or as needed by the business.</p><p style="min-height:1.5em"></p><p style="min-height:1.5em"><strong>About the Role:</strong></p><p style="min-height:1.5em">We are seeking a proactive and organized Office Manager to manage all New York office operations and coordinate local, memorable events that bring our teams together. This role is essential to ensuring our office runs smoothly and fosters a vibrant, collaborative environment. You will also support our Senior People Programs Manager based in SF for our annual company offsites, along with coordinating closely for employee in-person onboarding and team onsites. The ideal candidate will have office management and event planning experience, have an operator mind-set and a can-do positive attitude. You must be capable of managing logistics, budget, and vendor relations to deliver a friendly, welcoming, and seamless experience both internally and externally.</p><p style="min-height:1.5em"></p><p style="min-height:1.5em"></p><h2><strong>Key Responsibilities:</strong></h2><p style="min-height:1.5em"></p><p style="min-height:1.5em"><strong>Office Management:</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Oversee daily office operations, ensuring a friendly, welcoming, well-organized, tidy, and efficient workspace.</p></li><li><p style="min-height:1.5em">Manage office supplies and inventory, maintaining optimal levels and placing timely orders.</p></li><li><p style="min-height:1.5em">Act as the first point of contact for all NY office-related issues, including maintenance, troubleshooting, and compliance regulations.</p></li><li><p style="min-height:1.5em">Coordinate with building management and vendors to address office needs.</p></li><li><p style="min-height:1.5em">Keep the NY team up-to-date with any building management announcements or closures.</p></li><li><p style="min-height:1.5em">Evaluate and creat